INCIDENT MANAGEMENT SOFTWARE
Incident Reporting Software That Prevents Future Incidents
Report, investigate, and track every workplace incident in one centralized platform. Built-in root cause tools help your team resolve incidents and enhance workplace safety.
✓ Report incidents from any device in minutes
✓ Built-in 5 Whys and Fishbone analysis
✓ Automatic OSHA recordkeeping
✓ Track corrective actions to completion
✓ Real-time incident tracking and alerts
Free tier available. No credit card required.
Sound familiar?
Scattered reports
Instead of complete visibility into workplace incidents.
Incident reports live in spreadsheets, emails, filing cabinets — good luck finding what you need during an audit.
Shallow investigations
Root cause analysis stops at surface level.
Without proper tools, investigations stop at “employee error” instead of finding real root causes.
OSHA panic
Regulatory requirements become fire drills.
When OSHA asks for your 300 log, you spend hours digging through records trying to piece it together.
Actions slip through
Follow up actions never reach resolution.
Corrective actions get assigned and forgotten. The same incidents keep happening because nothing changes.
Everything you need to manage incidents
From first report to final corrective action — all in one place.
Easy Reporting
Guide users through incident reporting process with smart forms. Mobile-friendly for reporting from anywhere.
Root Cause Tools
Built-in 5 Whys, Fishbone diagrams, and other methods guide thorough investigations and prevent incidents from recurring.
OSHA Metrics
Automatic TRIR, DART, and severity rate calculations. Analyze trends over time & have 300 logs ready when you need them.
Action Tracking
Assign corrective actions, set due dates, and get automatic reminders until complete with customizable workflows for your team.
Real time data and alerts keep your team informed as incidents occur. Escalate incidents instantly when severity requires it.
What is Incident Reporting Software?
Incident reporting software is a management system that helps organizations capture incidents, track them through investigation, and drive them to resolution. Think of it as the central nervous system for your safety program.
The incident management process typically flows like this:
| Stage | What Happens |
|---|---|
| Report | Someone logs the incident with all relevant details |
| Investigate | Your team digs into root cause |
| Resolve | Corrective actions get assigned and completed |
| Learn | Data feeds back into risk management decisions |
Without dedicated software, this process lives in spreadsheets, email chains, and filing cabinets. Incident reports get lost. Investigations stall. Follow up actions disappear into the void.
Good incident management software keeps everything connected. When a workplace incident occurs, the right people get notified. Records stay organized for compliance and regulatory requirements. And your team can actually manage incidents instead of just documenting them.
The goal is simple: turn every incident into an opportunity to build a safer workplace. The software just makes that goal achievable without drowning in paperwork.
REPORTING
Capture every detail — fast.
Employees can report incidents the moment they happen, whether they’re at a desk or out in the field. Customizable workflows make it easy for anyone to log what occurred within your incident management system. Supervisors get alerts automatically. Nothing falls through the cracks.
✓ Multiple incident types (injury, near miss, property, vehicle, environmental)
✓ Custom fields for your specific needs
✓ Photo and document attachments
✓ Witness statements and details
✓ Automatic supervisor notifications
✓ Mobile-friendly reporting from any device
Incident types included
Injury & Illness
Near Miss
Property Damage
➕ Any custom types you create
5 Whys Example
1
Why did the employee slip? → Floor was wet
2
Why was the floor wet? → Leaking pipe
3
Why was the pipe leaking? → Corroded fitting
4
Why wasn’t it replaced? → No maintenance schedule
5
Root cause → Missing preventive maintenance program
| Without Root Cause Tools | With Root Cause Tools |
|---|---|
| “Worker slipped” | “Missing floor mat + wet process + no warning signage” |
| Same incident next month | Prevent incidents permanently |
| Blame culture | Learning culture |
The goal is to prevent future incidents, not just close out paperwork. Every investigation should leave your workplace a little safer than before.
INVESTIGATION
Find the real root cause.
“Employee error” is not a root cause. It’s a cop-out. Our built-in investigation tools guide users through a systematic process to find the actual hazards and systems failures you can fix.
✓ 5 Whys analysis
✓ Fishbone (Ishikawa) diagrams
✓ Document contributing factors with evidence
✓ CAPA creation from findings
✓ Full transparency into investigation progress
When you investigate properly, you resolve incidents in a way that actually sticks. That means fewer repeat events and fewer “didn’t we already deal with this?” conversations.
Investigation tools available in Pro tier
TRACKING & REPORTING
Always audit-ready.
Real-time dashboards show incident trends, OSHA metrics, and corrective action status. Pull any report in seconds.
✓ OSHA 300 Log auto-generated
✓ OSHA 300A Summary ready for posting
✓ OSHA 301 Incident reports
✓ TRIR and DART rate calculations
✓ Incident trends over time
✓ Days since last incident tracking
✓ Analyze trends by location, department, or incident type
✓ Real time dashboards for complete visibility
OSHA metrics at a glance
Choose your tier
Start free, upgrade when you need more.
Free
$0
forever
✓ Basic incident reporting
✓ Limited incident types
✓ Basic dashboard
✓ Notifications
✗ Investigation tools
✗ Root cause analysis
✗ CAPA integration
✗ Advanced analytics
Basic
$60
per seat/month
✓ Everything in Free
✓ Custom incident types
✓ Basic investigation tools
✓ Standard reports
✓ Supervisor notifications
✗ 5 Whys analysis
✗ Fishbone diagrams
✗ Advanced analytics
Pro
$100
per seat/month
✓ Everything in Basic
✓ 5 Whys analysis
✓ Fishbone diagrams
✓ Full CAPA integration
✓ Advanced analytics
✓ OSHA metrics & reporting
✓ Unlimited incident types
✓ Priority support
Works with your other modules
Incident Management connects seamlessly with the rest of EHSpro.
Training
Incident triggers training gap? Assign follow-up training directly from the investigation.
Audits
Audit findings can create incident reports. Incident trends inform your audit priorities.
CAPA
Corrective actions flow automatically into the unified CAPA system for tracking to completion.
Don’t need other modules yet? No problem — Incidents works great on its own.
Ready to get incident management under control?
Start free today. Set up in minutes. No credit card required.
Questions? Reach out to us with the contact form!